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#1 Posted : 23 April 2008 09:41:00(UTC)
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Posted By GPS
I may have missed something over time but I have told people that accident forms need to be retained for 30 years. It was pointed out to me yesterday that on the new style forms its says 3 years, or have I misread it. Can someone tell me the correct period.

Thanks in anticipation.
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#2 Posted : 23 April 2008 09:50:00(UTC)
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Posted By mike morland
GPS

Three years is the requirement.

Any accident entry is a potential claim for compensation and the employee has up to 3 years in which to make that claim and so your record would be needed as part of the evidence.

Regards
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#3 Posted : 23 April 2008 09:55:00(UTC)
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Posted By Mitch
Mike is right unless your management systems dictate longer.
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#4 Posted : 23 April 2008 09:57:00(UTC)
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Posted By Lilian McCartney
the 30 years probably comes from the old requirement to keep COSHH incident details (which I believe is now 40 years). So some people may keep everything just in case

Lilian
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#5 Posted : 23 April 2008 09:58:00(UTC)
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Posted By Tabs
Unless you have run out of space, keep them.

A claim about an accident can happen outside of the three years in some exceptional cases, and then there are those who think it was 2005, but it was really 2004 ... without the records, how do you refute it? (There's usually someone who say "yes, I remember that..").

There is no requirement for you to destroy them at any point (that might not be true if the company 'folds' - but in that case I would send them all to your insurers, as liability continues).
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#6 Posted : 23 April 2008 11:03:00(UTC)
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Posted By DP
Just be mindful of the 3 year period for a claim and allowing time for a response. allow 3 years and 3 months, so call that saving information for 4 years to cover all. In addition if the accident involves a minor they have up to the age of 18 to claim therefore retention of accident information in this category needs consideration!
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