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Posted By Ian Bennett
I have been asked to audit the Risk assessments we have. Having over 1000 assessments the task is onerous. Anyone got a template or suchlike I could use?
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Posted By CFT
Cripes Ian, is that 1000 significant hazards?
CFT
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Posted By Ian Bennett
Working in Local Govt. having leisure centres, parks, cemeteries, housing stock, on street enforcement, refuse, etc. etc. there are many variations on a theme so all are kept and reviewed.
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Posted By CFT
Ian
Then it could be just a few RA's per outlet? Can you not break this down into areas and carry out the auditing on a specific business/type basis?
I use a self created tool that really follows the 5 steps, a heading for the specific building then the area then the hazard and so on; it means I end up with a log somewhat 'similar' to a PAT one which is easily readable. I then index the lot and you can see at a glance when the RA was produced, by whom, what the hazard is/was, a further split section to see existing CM's and any new ones that may be required, another for 'is it still the same persons affected, when it was last reviewed and by whom and work my way through and end up with a scoring system identifying whether the assessment is still suitable and that the next review date is appropriate, there is also a column to include as to how the information has been distributed to those that may be affected.(That was the shortened version)
I use a basic Excel package for this but I know that specific software systems exist; with the volume you have to do perhaps that may be worth a thought?
I don't envy the task; quite right to state 'onerous'.
Good luck
CFT
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Posted By David Whaley
Ian,
I do not know your experience so forgive me if I am wrong. When you start to audit any system you need to know what you are auditing for. Is it for compliance with a procedure, for improvement, or for some other reason. Or are you wanting to analyse the information you already have.
We built our own database which allows us sort by various criteria which is useful when you hold, as we do, in excess of 1600 risk assessments.
However, it is still necessary to audit the system, from time to time, to ensure both compliance with the law and our own systems.
Hope this helps.
David
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Posted By Ron Hunter
I do think you need a better defined Audit brief Ian. (I work in LA too).
This could be limited to a sample of R/As within each Council Service/Division to measure and confirm:
>Correct format
>authorised & competent assessor and authorised approval process
>review process undertaken
>actions identified acted upon
>continuing competency of those undertaking assessment
>significant findings brought to the attention of all needing to know
>
R/As are only a part of a process ensuring SSoW
If this 'Audit' is expected to be a confirmation that all R/As are "suitable and sufficient" that would (in real terms) mean doing all the assessments again, comparing with SSoW, identifying risk groups, ensuring all significant hazards were identified,training is current etc. etc.
A lifetime of work!
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