Posted By andy.c. After a couple of changes in personnel (1 non-voluntary)i have discovered that our records for FLT training are not available. When training is conducted the test sheets and authorisation to operate are presented to senior management, senior manager signs the authorisation and updates an electronic spreadsheet with the expiry date, the test sheets and authorisation are then filed, unfortunately it is the test sheets and authorisations that i say diplomatically are unavailable. I am confident that the training took place due to the electronic spreadsheet and have therefore re-issued authorisations signed with the original dates by management, also signed by trained person but dated when they signed. Whilst i am confident in the continued competence of the operators, and they have written authority if an enforcing officer asked to see a record of training i would not be able to provide evidence. Would an explanation of the missing documents as above be sufficient or would it be deemed reasonably practical to retest the affected operators which could mean over 100 test (as some operate 6 different machines). Any thoughts or pointers to similar situations most welcome, i am in 2 minds as to what to suggest to senior management but I'm keen that we do the right thing for the right reasons Andy

Posted By andy.c. Hi Tony Thanks for the response, The authorisations are issued for three years and act as a trigger for the refresher training, i backdated them to ensure that they run concurrently and remain a cue for refreshers I thought this less confusing in the long run The paperwork that is missing is the 3 parts of basic training, Pre-shift check, theory paper, and practical skills test, you are quite right the situation will resolve itself within about 30 months with refresher training, but will i be OK without evidence of training if there is an issue surrounding one of the operators. Andy

Posted By TonyB Hi Andy, Yet again Claire comments are exactly what I'd have said if she hadn't beat me to it! Who says (ex-)HSE Inspectors ain't consistent! Do what you can, and if asked by the HSE be open and honest, I'm sure they would understand. All the best, TonyB.