Posted By Liam T Hi all. Been watching the forums for a while, but this is my first post. Basically my query is...following an accident of one of my employees at work, I had to fill out a client (main contractors) injury report form (standard practice for the past 20 years). Part of the form asks for names and addresses of any witnesses. Because our training co-ordinator is currently off, I went to our HR dept. to get the addresses of the witnesses off the system. Basically I had some trouble getting the addresses, due to "data protection"...i.e. giving the addresses out. Bearing in mind this was to the main contractor, can anyone shed any light, or quote the section of the data protection act that allows this? Many thanks for looking and help.

Posted By Liam T Would this be the right section, pulled from the Data Protection Act: 31 Regulatory activity (1) Personal data processed for the purposes of discharging functions to which this subsection applies are exempt from the subject information provisions in any case to the extent to which the application of those provisions to the data would be likely to prejudice the proper discharge of those functions. (2) Subsection (1) applies to any relevant function which is designed— (e) for securing the health, safety and welfare of persons at work, or (f) for protecting persons other than persons at work against risk to health or safety arising out of or in connection with the actions of persons at work. Help appreciated. Liam.

Posted By Coshh Assessor The organisation should have a data protection policy that sets out what data can be disclosed for what purposes. I wouldn't automatically assume that you are entitled to it.

Posted By Coshh Assessor How about this as a practical solution? As they are your employees, for their address put c/o your company's address. It's hard to see how the client would have a legitimate use for their home addresses.

Posted By Liam T Thanks for the advice. The solution about "c/o" my companies address seems sensible.