Rank: Forum user 
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Hello, I am having problems re-educating both staff and managers regarding clocking in / out of the building where can i find a link to any legislation that will back up my reason why this needs to be adhered to ?
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Rank: Super forum user 
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Rank: Super forum user
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You can't because there isn't any such legislation. It may be company policy but that's about it.
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Rank: Super forum user 
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Can you not refer to fire regs and the need to know whereabouts of staff in case of fire?
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Rank: Super forum user 
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What is the purpose of the clocking? Is it to pay people by the hour / to check their attendance and punctuality / to form a roll call in an emergency? Or more than one of these? How to get people to clock depends on what the reason is.
One thing that always helps is to link the clocking to entrance and exit locks so that you have to clock to get in or out. Even then it's not foolproof.
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Rank: Super forum user
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Fire Safety is no valid reason for use of clock-machines. They do not provide for an effective means of roll-call (visitors, contractors etc.) and they do not ensure that everyone is out of the building.
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Rank: Forum user 
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You will find it in your fire risk assessment, a clocking on machine is not the best tool for accounting for staff during an emergency. If they do not clock in are they paid, also how do you manage visitors?
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Rank: Forum user
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Ron Hunter,
I'm not sure if direct reference to a clocking-in machine was made.
by pato1969.
We use an access control system (swipe card) for both clocking-in and roll call purposes, and I can assure you that both work effectively. This system can also be extended to cover visitors and contractors on site.
bereznikov
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Rank: Super forum user
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Firstly the reason for wanting a clocking in/out is not mentioned so why is it needed? If it is so anyone can be identified in an emergency then the matter is far too easy to override to be of use so the emergency marshals need to check the premises have been evacuated correctly and note any breach of the evacuation plan. If it to check which employees are in the building for any other reason it is not a H&S concern, please specify which?
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Rank: Super forum user 
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Presumably the clock is for Safety / Fire reasons.
Do an audit of who is clocking and those not sticking to the rules; no doubt there will be some managers who are not complying.
Send the list to the management team which will highlight people / araeas/ teams / managers that are not complying. There maybe some red faces.
Let the management team sort it out.
Steve
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Rank: Super forum user
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I agree with bereznikov, it can be made to work (although I also agree it usually doesn't).
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Rank: Super forum user
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Out of interest bereznikov, does your roll-call etc. system work in the event of a power failure?
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Rank: Super forum user 
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Pato - I am not really sure if I understand where you are coming from. Perhaps as already suggested the contract of employment and you might want to consider the working time regs, but I would not advocate the use of the system for an evacuation roll call for the reasons that some have already stated.
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Rank: Forum user
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Ron Hunter,
Yes. It operates off a standby battery...like many modern roll call systems now are now for obvious reasons. It takes approx. 10 seconds for the roll call to be printed-out at designated points around the site.
Feel free to PM me if you want any further info, or help with anything else.
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Rank: Super forum user
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Cheers bereznikov. My employer is currently tendering for a new system. The current one is only one-step up from a hartnell-governer steam driven system. Even on a good day it tends to go a bit haywire!
If we had a system like yours then yes, I could see it being a useful roll-call tool in many of our buildings (but not all).
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Rank: Forum user
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Thanks for the input everyone , a big help, to cover some of the replies , yes we are attempting to use it to allow us to check the number of staff and visitors on site at any given time. It is a swipe / barcode type system linked to a PC and it has additional cards for visitors/contractors/agency workers etc. It does work well when adhered to , but my initial query was if there was any legislation i could use towards the management to hammer home the need to use this system 100% of the time. I have already explained the many reasons some of you mentioned already. I am in the middle of a lot of re-educating a poor safety culture here , hence looking for a diff angle to ensure management lead by example and poss. dicipline offenders etc etc
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Rank: Super forum user
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Glad felt that it was of some help, BUT unless your systems are exceptionally robust, which you already seem to suggest that they aren't (it does work well when adhered to!) then I can only caution you on relying on the system to provide an accurate head count, if that would result in a safety implication somewhere along the line e.g. using it to provide a head count or missing person count to the emergency services. Otherwise I can see a situation where the fire service could be serching for a 'missing' person who is actually at the assembly point watching them search for him!
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Rank: Super forum user
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The only relevant legislation I can think of is the HASAWA bit about employee cooperation.
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