Rank: Forum user 
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Hi
About six months ago I revised my company's accident report form which previously had been in the form of the accident report book (BI510). My company has many different departments and I wanted to create one which told me immediately which department the accident had originated from. I feel it more than meets the BI510 standard and still meets Data Protection, easy accessibility to blank forms by all employees etc.
The new form has been well received by employees and it has made my job easier to investigate accidents and collate statistics.
I have just recently found out that where you wish to use another format other than the BI510 then you have to gain permission for this from the Department of Work and Pensions.
If this is true I wasn't aware of this. Does anyone know anything more about this? Is this true?
We are looking to attain accreditation to OHSAS 18001 in the near future and I do not want to scupper any audit by having not followed proper procedures.
Thanks
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Rank: Forum user
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Can't think why the DWP would be interested in an accident report form template. However - might be worth giving them a call to find out if there's any truth in that particular rumour.
My company holds 18001 certification and it's not something I've come across.
A
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Rank: Forum user
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My understanding is that it is possible to replace the BI 510 Accident Book with an alternative recording system such as one’s own computer systems.
However, alternative systems must, as a minimum, contain the same information as the BI 510 although they can hold more data.
Any alternative approach must comply with the Data Protection Act.
Several of the Insurance companies give similar advise.
I don’t have a copy of the new BI 510 to hand but I seem to remember that alternative methods were covered in the preamble and that the requirement to inform DWP was removed
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Rank: Super forum user 
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I don't recall needing permission, but your alternative must contain & maintain equivalent info.
Do you have a reference for this permissioning regime?
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Rank: Forum user
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Dredging up memories of the past the keeping of the Old BI 510 was a requirement of the Social Security (Claims and Payments) Regulations.
Buried in the regulations was a requirement to gain permission from if the BI 510 was to be replaced by an in-house system.
This was because the primary reason for the BI 510 records was for the payment of accident benefit.
If you do a search I think you will find that the requirement to gain permission was dropped when the New BI 510 was introduced
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Rank: Forum user
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Hi
Thanks for your responses and I am relieved by your belief that the the requirement to obtain permission from DWP no longer exists. I had not heard of this requirement myself until I read it in a specific guide yesterday. I will double check the source and contact them to inform them of this apparent error. I am satisfied that my new form more than covers the information required in the Book BI510 and meets Data Protection requirements.
Thanks again to everyone who replied
Rob
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Rank: Super forum user 
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johnld wrote:Dredging up memories of the past the keeping of the Old BI 510 was a requirement of the Social Security (Claims and Payments) Regulations.
Buried in the regulations was a requirement to gain permission from if the BI 510 was to be replaced by an in-house system.
This was because the primary reason for the BI 510 records was for the payment of accident benefit.
If you do a search I think you will find that the requirement to gain permission was dropped when the New BI 510 was introduced
I'm sure it was amended in 1989 to allow for new technologies but then Lord Young states that the requirement to use accident books is explicit.
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