Rank: Forum user 
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Morning
I'm looking through the requirements of 18001 and the clause on legal and other requirements has got me a bit stumped. We had a gap analysis carried out last year and we were advised to first of all develop a procedure to state how we meet (or will meet) the requirements of the clause. Straightforward enough. We were also advised to compile a register of legislation and other requirements to demonstrate how we understand the relevant legal requirements.
My question is this, does the clause specfically require a register of legislation? To me, it seems very time consuming to compile a whole list of relevant legislation etc. that in practice may be of little use. My interpretation of the clause would not lead me to the outcome of developing a register, but looking more at how we identify legal and other requirements and stay up to date, and how the legal requirements apply to our management system and our significant hazards.
Does anyone have any views, or am I out there alone in thinking that a legal register is a bit OTT and unnecessary.
Thanks.
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Rank: Super forum user 
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Stephen,
As 18001 is similar to 14001 my answer is based along 14001 lines to which you pick and chose to your requirements.
Re: ‘We had a gap analysis carried out last year and we were advised to first of all develop a procedure to state how we meet (or will meet) the requirements of the clause’.
For this we included comment within the manual how our company would monitor legislative change.
Re: ‘We were also advised to compile a register of legislation and other requirements to demonstrate how we understand the relevant legal requirements’.
Here we have a register with 4 columns. 1st the legislation, 2nd how it affects our company or part of production, 3rd how we mitigate or procedures / forms in place for that piece of legislation and finally 4th record of audits which would include that piece of legislation.
As for time consumption, our register takes approx an hour per every three months when checked to bring it up to date and an up issue is made annually.
If you have access to 18002 it says there is no need to maintain a library but must be able to access the information when you need it. But a register is a simple document that keeps all the legislation together that you company subscribes to in one place without having to trawl every web page when you are audited externally.
Hope my notes have been of use to you.
Badger
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Rank: Forum user
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Thanks very much Badger, that's useful to understand how it works in practice. Cheers.
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Rank: Forum user
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Stephen, I have developed a UK Legal register template and a legal compliance audit template for OHSAS 18001. Let me know if you want copies of them.
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