Rank: New forum user 
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Hello,
Recently we had our first RIDDOR accident off site. We have logged the accident in our internal system as well via the RIDDOR online reporting. Our internal systems consist of a "live" Execel accident log, a word doc which is the final report and we have an individual incident folders which contains all information pertaining to accidents. For accidents onsite we have an accident record book in addition to the above (standard HSE one) which contains section 5 - If a RIDDOR etc etc must be signed by the Employer. This record is kept digitally and the paper one archived.
I have a two part question; Do we need to fill in an accident record from an accident book? The site owners already completed their own internal report (and sent us a copy). I feel the answer is yes but unsure as our accident books are for specific areas of our site.
Secondly; we reported the accident to the HSE via the RIDDOR form, but I believe the site also reported it to the HSE. Is their a conflict of interest to find out how they reported it (phone call / RIDDOR etc) and do we need (or can we have have) copies of there correspondance/reporting method?
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Rank: Super forum user 
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The accident book derives from BI510 which was a Social Security (Sick Pay) document - so in answer to your first question make your own business record as it is your employee. There is no conflict of interest with multiple submissions reporting the same incident - you could ask for a copy of what they submitted (if on-line they may have managed to print) but it is highly unlikely the HSE would provide you with a copy of what they hold.
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Rank: Super forum user
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The accident book derives from BI510 which was a Social Security (Sick Pay) document - so in answer to your first question make your own business record as it is your employee. There is no conflict of interest with multiple submissions reporting the same incident - you could ask for a copy of what they submitted (if on-line they may have managed to print) but it is highly unlikely the HSE would provide you with a copy of what they hold.
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Rank: Super forum user 
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The BI510 is indeed a record for the Social Security Acts and is relevant if the employee becomes eligible for Statutory Sick Pay, the requirements from the Act and of this form is that the employee completes it not the employer unless the employee is incapable of doing so.
Other accident records are down to your policy and what you think is necessary to keep your records "straight". There is no reason why two organisations shouldn't complete a RIDDOR report if there is split responsibility and I would have considered it a matter of courtesy if I was in a situation like that to share reports with the other party. I don't see any conflict of interest here really.
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