Straying a little outside the bounds of H&S perhaps but we have a possible TUPE scenario.

We'd like to put our cleaning out to re-tender and as part of the process we may reduce cleaning frequency from every weekday to thrice weekly in the new specification.

As I understand it the current cleaning staff would have a right to be taken on by the new cleaning company, not necessarily a problem for us as we are happy with the staff who attend site but how will the reduced hours fit with TUPE requirements.

Or do we need to concern ourselves at all and it's up to the two cleaning companies to sort it out......

From your post it sounds as though the current cleaners are contractors rather than direct employees in which case NYP (not your problem).

There might be a need to update the documentation to reflect what the new workplace set-up is. The nearest to this I have been involved with was when approximately 200 plant health inspectors were transferred from the core department to my agency. They now had to work within our systems, using our risk assessment polices and procedures. They no longer had their old H&S team advising them; luckily then had me instead. So we went through our old policies and then developed new documentation to close-up any gaps.

It was a bit of a slog but I had loads of help from the inspectorate managers who came over to our agency.