When a H&S professional leaves a company are they supposed to review and have someone else sign off all the RA and other H&S docs that employee has signed off?

Or if they have tenders out, they have to remove the details of the H&S bod. If there are contracts already in place with the H&S bods name on, do they have to remove their details and inform the client of the change?

If yes to the above, how does the person ensure that it's been done? And the company isn't continuing to use the credentials and qualifications.

The documents you refer to were valid on the date they were generated and in the format in which they were prepared. Unless a review identifies significant changes for the content why should merely a name be altered?

Anything generated during your employment by others is legally their company property not yours.

For tenders the naming of the H&S bod is not some form of rubber stamp merely statement of a contact - do you see companies communicating about every order and contract when the CEO/MD/FD etc. changes?

My concern is that they won't replace me, they engage the services of Citation for H&S and employment law but employed me to run the day to day issues, RAMS, PQQ's, vetting contractors, liaising with issuing body ref ISO45001.

So once I'm gone, I think they'll continue to use my name and quals on tenders they put together.

Going through the responses and being named in a document be it a pre construction phase plan or a tender, the clients we curently have specificaly ask who will be conducting the site visits and point of contact for all H&S issues.

The ISO external audit doesn't check all tenders going out the door.

I just have this uneasy feeling that my name and quals will be used for future tenders

Originally Posted by: Mark-W

I just have this uneasy feeling that my name and quals will be used for future tenders

Not something you can control, and having left this employer not something you will be made aware of unless:

1) You have a friend who is still working there

2) One of these clients manages to contact you without going through the company email/telephone

3) You end up employed at one of these clients

4) You have a friend who works at one of these clients

Should you feel so strongly write a letter to the senior manager of the company politely indicating that effective of your departure date you feel assured they will no longer use your name and qualifications in any furture external communications.

It won't stop them but it will be your documentary evidence that you asked them not to.

Thanks for all the responses, I think I'll just inform them that since XX date they can no longer use my name or quals. Like you say, theres nothing I can do but I don't trust them 100%.

Awkward bit is my wife is PA to the directors, so I want to be sure they don't continue to use my name but I don't want to put my wife in an awkward position.

I'm not directly employed by them, I'm a sub contractor. What slightly annoyed me was the fact at the start of lockdown he put all invoices on stop, no matter how big or small. He owed me a couple grand for work, but it didn't stop him going out an buying a macbook on the compan CC, despite the company being 100% windows based, so no gueses where that went. Plus loads of other stuff, he really isn't a nice person to deal with. He's now paid my invoices because I mailed him everyday asking for a payment date, seems if you pester you get piad, other companys who have been told they're on stop have sort of accepted it and are sitting on the debt.

The ISO auditor won't check every tender, but they will ask questions about resources and competence because those are elements of the standard.  If your ex-employer doesn't allocate essential H&S tasks to someone, the auditor would consider this a major non-conformity.

Clearly you are unhappy with how they have treated you and you don't trust them, but that is all over now as you no longer work for them, and it is only your wife's relationship with the business that has any practical significance now.  Please look past your very understandable emotions about this to evaluate what is best for you and your wife.