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A Kurdziel  
#1 Posted : 11 January 2022 14:50:24(UTC)
Forum Rank:: Super forum user
A Kurdziel

Stupid question time

We sometimes have to deliver training online(using Zoom or Teams)  which in the past(pre Covid) we would have delivered face to face. One reason for going back to face to face is that  you can pass piece of paper around and get everyone to sign it to prove that they have attended the training. Surely  having gotten a fifth of the way into the 21st century there is a simple mechanism for doing this  for an online course?

Roundtuit  
#2 Posted : 11 January 2022 15:28:15(UTC)
Rank: Super forum user
Roundtuit

The email invite - printed out with a tick by those who actually attended?

Especially useful where the event had been declined (in Outlook appears under Scheduling Assistant) so you know early on who would not be present.

Smaller meetings "print screen" command - a permanent record of all those home interiors / background image files / named icons.

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A Kurdziel on 12/01/2022(UTC), A Kurdziel on 12/01/2022(UTC)
Roundtuit  
#3 Posted : 11 January 2022 15:28:15(UTC)
Rank: Super forum user
Roundtuit

The email invite - printed out with a tick by those who actually attended?

Especially useful where the event had been declined (in Outlook appears under Scheduling Assistant) so you know early on who would not be present.

Smaller meetings "print screen" command - a permanent record of all those home interiors / background image files / named icons.

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A Kurdziel on 12/01/2022(UTC), A Kurdziel on 12/01/2022(UTC)
chris42  
#4 Posted : 11 January 2022 15:45:31(UTC)
Rank: Super forum user
chris42

If you have a shared location on your computer network, then you could have a Microsoft word training document, where you list all the attendees. You could have a yes / no box and then just track changes to the document, which would record the individual (assuming they have their own computer /login)

Electronic version of the old pass the paper.

Sort of depends what you want at the end, I guess you could do the same with excel (you may need to add track changes to the review tab) and then merge to an ongoing list or just have one long list of people to be done. You would then just track changes as you work through the list.

Chris

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A Kurdziel on 12/01/2022(UTC)
achrn  
#5 Posted : 11 January 2022 16:03:41(UTC)
Rank: Super forum user
achrn

Depends on the platform you use.  If you're using Teams (and the function has been enabled) it's recorded automatically:

https://support.microsoft.com/en-us/office/view-and-download-meeting-attendance-reports-in-teams-ae7cf170-530c-47d3-84c1-3aedac74d310

Having said which, I don't generally rely on that and normally take my own roll-call.

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A Kurdziel on 12/01/2022(UTC)
Kate  
#6 Posted : 11 January 2022 16:48:18(UTC)
Rank: Super forum user
Kate

It's even more pointless to get someone to sign to say they have attended online training than face to face training.  I have myself attended more than one online event during which my attention was minimal as the whole world wide web was there at my fingertips tempting me while there was no pressure to take any notice of the training.  Of course this pressure can be created by making the training interactive and doing it for a small group.

You could just take a copy of the participants list that the platform gives you.  It tells you they have called in ...

I would like to be more radical and get them to do a test afterwards, and the correct test answers would be evidence of some level of competence ...

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A Kurdziel on 12/01/2022(UTC)
chris42  
#7 Posted : 11 January 2022 17:01:23(UTC)
Rank: Super forum user
chris42

Originally Posted by: Kate Go to Quoted Post

I would like to be more radical and get them to do a test afterwards, and the correct test answers would be evidence of some level of competence ...

Actually, that is what I do with Excel, I create 4 test questions sets ( sets of 10 questions, which are auto marked as it is multiple choice) which randomly select when they open the test. It then records on a hidden log page in an ongoing list the set, the name of the person, their clock / company number the date and time and score. The actual test page without macros is also saved to a location folder for that person.

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A Kurdziel on 12/01/2022(UTC), Kate on 12/01/2022(UTC)
Messey  
#8 Posted : 11 January 2022 19:21:21(UTC)
Rank: Forum user
Messey

Originally Posted by: Kate Go to Quoted Post

I would like to be more radical and get them to do a test afterwards, and the correct test answers would be evidence of some level of competence ...

Its not a 'test' at my place of work as that freaks out the nervous and pathetic. Its now called an 'exercise to ensure understanding'. It might only be semantics, but there are fewer complaints and hopefully less anxiety - plus the questions are really easy.

Its really a test - sorry exercise - to confirm people were at their PCs (esp those withs creens turned off) and not making a sandwich or enjoying a little doze. But we also confirm attendances this way

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A Kurdziel on 12/01/2022(UTC), Kate on 12/01/2022(UTC)
Kate  
#9 Posted : 12 January 2022 10:00:39(UTC)
Rank: Super forum user
Kate

I was once instructed by a senior muppet to change the description of the informal multiple choice questions for the group at the end of the session from "Quiz" to "Evidence of learning".

I don't know why, other than that the muppet had been asked to review the training content and felt a need to change something or anything.

So I changed it on that one, and left it as "Quiz" on all my others as this sounds less forbidding.

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A Kurdziel on 13/01/2022(UTC)
peter gotch  
#10 Posted : 12 January 2022 12:57:20(UTC)
Rank: Super forum user
peter gotch

I have yet to see the online "test", "evidence of learning" or whatever you might call it that is not designed with a PASS in clear mind.

So, we have the training provider who says they have a 100% success rate. Doesn't fill me with any confidence.

Garry_L  
#11 Posted : 12 January 2022 13:38:33(UTC)
Rank: New forum user
Garry_L

Hi 

In Teams you can actually do an attendance report at the end of the meeting. The link below shows you how to do it.

https://support.microsoft.com/en-us/office/view-and-download-meeting-attendance-reports-in-teams-ae7cf170-530c-47d3-84c1-3aedac74d310

I dont really use Zoom so I cant help on that.

Roundtuit  
#12 Posted : 12 January 2022 14:51:53(UTC)
Rank: Super forum user
Roundtuit

Originally Posted by: Kate Go to Quoted Post
I would like to be more radical and get them to do a test afterwards, and the correct test answers would be evidence of some level of competence ...

Just sat through another corporate on-line course with short a survey at the end perming answers until the result said the connected device passed.

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A Kurdziel on 13/01/2022(UTC), A Kurdziel on 13/01/2022(UTC)
Roundtuit  
#13 Posted : 12 January 2022 14:51:53(UTC)
Rank: Super forum user
Roundtuit

Originally Posted by: Kate Go to Quoted Post
I would like to be more radical and get them to do a test afterwards, and the correct test answers would be evidence of some level of competence ...

Just sat through another corporate on-line course with short a survey at the end perming answers until the result said the connected device passed.

thanks 2 users thanked Roundtuit for this useful post.
A Kurdziel on 13/01/2022(UTC), A Kurdziel on 13/01/2022(UTC)
chris42  
#14 Posted : 12 January 2022 19:01:24(UTC)
Rank: Super forum user
chris42

Originally Posted by: peter gotch Go to Quoted Post

I have yet to see the online "test", "evidence of learning" or whatever you might call it that is not designed with a PASS in clear mind.

I was once advised when making a presentation you should tell them what you are going to tell them, tell them, then tell them what you have told them. This way they are more likely to remember what you have said.

I consider the 10 questions at the end to be the equivalent of me telling them what they have been told. If they can associate the correct answers to the ten most important issues, then there may be some hope they will remember, longer term. Even if they don’t get it first time they will try and think about it and think about it until they get it right. There is no guarantee that someone in a classroom has really understood at the end of the day, either.

And for me it creates as good a record of information, instruction and training as I’m going to get. Not perfect by any means but we have to be practical, and realistic. To a large degree it all depends on what is being trained, I would hope brain surgeons have had a little practice before their first proper patient. However less critical training is where supervision and inspection comes in at a later stage.

Now to wait for someone to rip this apart LOL

Chris

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CptBeaky on 13/01/2022(UTC)
peter gotch  
#15 Posted : 13 January 2022 14:21:12(UTC)
Rank: Super forum user
peter gotch

Chris - NOT "going to rip this apart"!

I can see benefit in 10 QQ at the end of a training course (or even at the beginning or part way through).

The problem is that my experience of such tests at the end of online training is that they usually work on the basis of choosing from multiple choices where some of the incorrect answers are those you could expect the audience to recognise as being wrong before they ever attended the training!!

I have used such 10 QQ tests in training sometimes with more than one "right answer" to a Q to provide an opportunity for discussion. That enables debate about why the right answer could be e.g. both YES and NO!

Quite often I have used such questionnaires at the start of a course to give me a feel for what the audience already knows. Even when you have set some minimum criteria of understanding before attendance, someone turns up without that and you have to make a judgement as to how to tailor the course - for the greater benefit of everyone else or to get the lowest common denominator up to speed?

achrn  
#16 Posted : 14 January 2022 11:45:47(UTC)
Rank: Super forum user
achrn

Originally Posted by: peter gotch Go to Quoted Post

Quite often I have used such questionnaires at the start of a course to give me a feel for what the audience already knows. 

I was on a course once where the instructor tried that, but billed it as 'to show us that there's things for us to learn' so we'd pay attention.  Unfortunately I got 10/10 and one of the others got 9/10 (I think there were five candidates on the course, so basically he started by demonstrating that half of us didn't have anything else to learn...)

He then went on to 'break the ice' by showing a video of an Ikea advert featuring a vibrator.  

Wasn't a trainer we used again.

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A Kurdziel on 14/01/2022(UTC)
peter gotch  
#17 Posted : 14 January 2022 14:53:34(UTC)
Rank: Super forum user
peter gotch

Hi achrn

I've had similar with a couple of delegates knowing more than I would expect at the start of the course. Helped me decide how to split the delegates into case study groups. Only one of the two in each group!

Though if there were only 5 delegates the groups would be very small. Easier if you have 10-12 and the one know it all in each case study group has less chance of totally dominating debate in the group.

This is of course NOT an issue with the vogue for online training attended by a single person. If they get 9 or 10 out of 10 at the beginning they will probably get the same score at the end. Strong evidence to suggest that they were probably on the wrong course (other than for the rather poor reason that someone required them to tick a box)!

A Kurdziel  
#18 Posted : 17 January 2022 09:46:42(UTC)
Forum Rank:: Super forum user
A Kurdziel

thank for the insights and suggestions; perhaps it was not such stupid question as all of the answers were very useful!

peter gotch  
#19 Posted : 17 January 2022 16:25:29(UTC)
Rank: Super forum user
peter gotch

AK - as I am sure you are aware there is no such thing as a "stupid question"!

P

achrn  
#20 Posted : 18 January 2022 08:44:58(UTC)
Rank: Super forum user
achrn

Originally Posted by: peter gotch Go to Quoted Post

This is of course NOT an issue with the vogue for online training attended by a single person. If they get 9 or 10 out of 10 at the beginning they will probably get the same score at the end. Strong evidence to suggest that they were probably on the wrong course (other than for the rather poor reason that someone required them to tick a box)!

Hi, sorry - been unable to log in to the forums for a few days.

Very much tick a box - it was a 'refresher' course for confined space entry with self-contained positive presure breathing apparatus.  The employer demanded a refresher course every two or three years (I forget - maybe I'd fail the test now).  In the intervening period I had been both using the equipment and planning entries for teams.  Consequently all the admin / management / theory was absolutely at my fingertips, and the practice is relatively straightforward (I could probably safely don the gear even now - and it's years and years since I've been qualified).

However, the rules said you had to do a refresher.

peter gotch  
#21 Posted : 18 January 2022 10:40:50(UTC)
Rank: Super forum user
peter gotch

Morning achrn

That's one of those rules that is simpler for some organisations than putting in place the mechanisms to provide assurance that the trainee has not forgotten their training as a result of lack of putting it into practice, or ditto organisations influenced by e.g. unnecessarily prescriptive tick boxes set by clients and the like.

One of those rules that may often come down to whose budget is getting spent. So, the budget holder who sends someone back for refresher training that they don't need takes the hit, instead of some other budget holder who would have to spend (probably less) resources working out and implementing a strategy to target training (and the amount of training) to those who need it.

The latter approach could usually be expected to achieve a better outcome - you put the BA person who has used their equipment through some short update of the latest developments (which interests them and keeps their attention) and those who have not used their BA since their last training 3 years ago can be reminded of all the requirements by a trainer who is not distracted by simultaneously trying to avoid some delegates being entirely bored!

JanaMckenzie  
#22 Posted : 18 January 2022 13:08:50(UTC)
Rank: New forum user
JanaMckenzie

I agree with the idea of creating a small test to give students at the end of the class to record their attendance and concentration skills. The thing is they might still cheat on such testings but at least some of the information is going to stick in memory while they are searching for the right answers. You can make everyone sign an online attendance list in Google doc and notify them about the test that's going to take place at the end of the class. Hope that would work out well for you!

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