Rank: New forum user 
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Hi - can someone sign post me to the document that outlines the requirements for construction site record management, storing, hard copy retention, then destroying after scanning.
Thanks
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Rank: Super forum user 
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Are you talking about the asset-owners records, or some part of the construction supply chain?
I don't know of anything that mandates a particular approach to hardcopy v. electronic copy, or of the processes to follow with respect to destruction of the hardcopy.
I don't know of anything that mandates that the information need ever have been hard copy.
The treatment of records by the supply chain (designers, conbtractors etc.) is normally affected by the contract and the insurers, and frequently contradictory (e.g. contract requires destruction of all records held by the designer after producing the deliverable, but PI insurer won't permit that because how will you defend against future claims). It gets even more fun if there's data that the client considers secret.
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Rank: Super forum user
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Hi D Patmore The only obvious legislative reference in Great Britain is in the Construction (Design and Management) Regulations 2015 aka CDM which requires (for most projects) at least one "Health and Safety File" to be handed over to the Client(s). Then there is a duty on a Client to provide Pre Construction Information to CDM duty holders before they are appointed, with a specific reference to including the Health and Safety File where one exists. All explained (up to a point) in HSE guidance L153. CDM does not define the format that such information should be kept in. Often this might be defined in Contract, but as achrn says, the specifications within Contract may sometimes be incompatible with statutory responsibilities. If there is conflict between criminal legal duties and contractual requirements, the criminal requirements should win.
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Rank: Super forum user 
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There was talk of a "Golden Thread" of information as part of the reforms in UK construction. This seems to have been dropped as a guidance Fact Sheet in July of this year in deference to the Royal Assent of The Building Safety Act https://www.gov.uk/guidance/the-building-safety-act There are significant changes coming including through secondary legislation that will cut across how things "used to be done" and impose new requirements for how things must be done.
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Rank: Super forum user
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There was talk of a "Golden Thread" of information as part of the reforms in UK construction. This seems to have been dropped as a guidance Fact Sheet in July of this year in deference to the Royal Assent of The Building Safety Act https://www.gov.uk/guidance/the-building-safety-act There are significant changes coming including through secondary legislation that will cut across how things "used to be done" and impose new requirements for how things must be done.
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Rank: Super forum user
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the claim period differs in contract or tort and can be up to 12 years from the end of the contract...you can agree a different time scale but generally it is either 6 or 12 years..you will need to check the contract terms for that exact date for each project...a claim in negligence is subject to a long-stop date of 15 years. This long-stop runs from the date on which the negligent acts or omissions where caused or contributed to the damage...so from the date of the negligent act....so all that said....how you store it is up to you but a minimum 15 year retention period is what I would advise for all projects...
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