Hello,

I've developed a digital version of a standard accident book template for an online reporting system for my organisation to use.

In principal, the accident book is accessed with a QR code, which brings up the template on a phone, information is entered and then submitted to the SHEQ manager, who recieves an email notification - and the record is automatically logged onto an excel spreadsheet.

The system is great - however - in an accident book, the injured person signs the record. This is not possible with the online version. In the HSE approved accident book, there is a box to tick where the injured person gives 'consent' for their details to be passed to safety representatives etc.

My concern is whether, three years down the line - we get an accident claim come through and our digital record (which is exactly the same with no signatures) is deemed insufficient by insurers or others.

Having said that, I'm aware that companies can use their own accident recording system instead of accident books.

What are peoples thoughts on this? 

Many thanks

It would be handy if Microsoft Forms had an actual 'signature' box to add a squiggle.

I know what you're saying about digital signatures, but I think that would only register for the person who uses the QR code and starts filling the form in - they, for example, can be prompted to sign in (which I have turned off) - not the person who is injured.

In fact, I've found another accident book sold on the UK market which only requests a signature from the person filling in the form - not the injured person.

Microsoft Forms will ensure a digital log is made of the record when it is submitted, which can't be amended.