Morning all, 

Need some advice, am i thinking too deep or is it straight forward? 

I am employed by 1 company. I was going to update the HSP however it came to light we dont all work for the same company. Theres a workshop which is joinery, then theres construction who im employed by. Then theres an 8 person company. All these companies have 5 or more employees. In total we have 100+ employees, J&C have joint venture insurance and smaller has its own insurance. All work from the same building.  Theres no overall group company. All companies are entwined by one another on there tax returns (if that makes any difference) The building is owned by a pension fund, and Construction pays to the PF. The other 2 pay to Construction.

So my questions are, do i need to be officially appointed by the 2 other companies, so that i can do their HSP and look after them (my predecessor didnt touch anything as the roles changed, he was just quaility, whereas im quality & safety) The responsibility chain will differ on all 3 companies.  

Do i need to do anything with regards to the pension fund acting as the landlord? 

If it helps

Construction started 1993, Joinery was 2006, Surfaces the smaller co was 2017

Everyone used to work for Construction at one point. 

is there anything else i should be looking at whilst im digging into this issue

What does it say on the respective salary/pay slips and contracts of employment? You are looking to see a consistent name as example my contract is with ABC Ltd, my salary is paid by ABC Ltd and the employers liability is in the name of ABC Ltd.

Companies house can be quite enlightening https://www.gov.uk/get-information-about-a-company

especially when you look at the People Tab "Persons with significant control".

Confirm with your manager which company(s) you are expected to cover and check this matches your contract - do not start to work for others at the site for whom you owe no employed duty.

If the pension company is your employers landlord then that is quite clearly defined - you want to look to tennant responsibilities and they look after everything else.

Hi Cerisa

OK - don't overthink it!

No overarching Group, so each of the companies needs its own health and safety policy and all the things that go with that.

As for you if your job description says that you are employed by one company but with a brief to help each of three, then that's what you should do.

I have been in a not entirely dissimilar position. I worked with BGL, which was relatively tiny but the G stood for Group and it was overarching over the much bigger BSM, BDL and the relatively small MGL. 

My job description did say that I should advise all four. The only significant difference was that as BGL was overarching we could have a single health and safety policy and associated health and safety (and other) management systems.

My JD doesnt mention anything about the other companies, im entitley employed by Construction. However the quality side of the role is both construction and manufacturing. I think my contract needs changing to cover all businesses. As i mentionned, theres 2 insurance policies which cover 3 businesses, Construction & Manufacturing is 1 and Surfaces is seperate. However all 3 of them needs Quality aspect completing. 

Originally Posted by: peter gotch

Hi Cerisa

OK - don't overthink it!

No overarching Group, so each of the companies needs its own health and safety policy and all the things that go with that.

As for you if your job description says that you are employed by one company but with a brief to help each of three, then that's what you should do.

I have been in a not entirely dissimilar position. I worked with BGL, which was relatively tiny but the G stood for Group and it was overarching over the much bigger BSM, BDL and the relatively small MGL. 

My job description did say that I should advise all four. The only significant difference was that as BGL was overarching we could have a single health and safety policy and associated health and safety (and other) management systems.

Originally Posted by: cerisa

My JD doesnt mention anything about the other companies, im entitley employed by Construction. However the quality side of the role is both construction and manufacturing. However all 3 of them needs Quality aspect completing.

You were originally talking about H&S not quality.

Either way - Quality, Safety or combined - it is down to the employers to ensure they have sufficient provision either through yourself of by recruting appropriate resource for the other businesses.

Sounds like an operation that is very astute with financial matters and absolutely no idea when it comes to the soft aspects of running a business.

It is very common in small firms that there will be a lack of titles e.g. supervisor and that the directors are absent from the site.

Based upon what you describe I would be very reluctant to work away from my Job Description nor to extend it to the other activities as that would leave you exposed in the event of changes in one business compared to the others.

I have worked for a company that rapidly expanded through acquisition and in consequence my responsibilities and rewards increased, when the central business started to divest smaller less profitable aspects that reward package came in to very sharp focus.

Think you're right- R&R regards Directors doesn't seem to be high on the agenda. 

I wasn't sold the role of looking after 3 companies. I was sold 1. Just seems im expected to look after the others

Originally Posted by: Roundtuit

Originally Posted by: cerisa

My JD doesnt mention anything about the other companies, im entitley employed by Construction. However the quality side of the role is both construction and manufacturing. However all 3 of them needs Quality aspect completing.

You were originally talking about H&S not quality.

Either way - Quality, Safety or combined - it is down to the employers to ensure they have sufficient provision either through yourself of by recruting appropriate resource for the other businesses.

Sounds like an operation that is very astute with financial matters and absolutely no idea when it comes to the soft aspects of running a business.

It is very common in small firms that there will be a lack of titles e.g. supervisor and that the directors are absent from the site.

Based upon what you describe I would be very reluctant to work away from my Job Description nor to extend it to the other activities as that would leave you exposed in the event of changes in one business compared to the others.

I have worked for a company that rapidly expanded through acquisition and in consequence my responsibilities and rewards increased, when the central business started to divest smaller less profitable aspects that reward package came in to very sharp focus.