You read the Robens Report, which is what the Health and Safety at Work Act is based on, you realise, by reading between the lines, that he was trying to get away a simple rules approach to H&S adopting something which we know call risk assessment. Certain H&S professionals had already adopted this approach in their sectors. Robens also hoped that each industry sector would draft their own Approved Code of Practice which would be the basis of H&S management in that sector.
Regulations would be used to tweak the Act, not create in depth regulations. If you look at the dates of the regs, there isn’t much regulation created between 1975 ( when the Act came into force) and 1990 when the Community (precursor to the European Union) began to get involved. The EC decided to get involved in H&S to create a level laying field and they introduced the H&S Framework Directive, which set out a number of principles that countries had to follow. These included:
• Employer is responsible for the H&S of employees
• Employer has vicarious responsibility for fellow employee
• Information, training and supervision of employees is the employer’s responsibility
• Employers should use risk assessment to manage H&S in the workplace
The Health and Safety at Work Act already covered all of that apart for the explicit requirement to do risk assessments. To ensure that was covered the UK adopted the Management of Health and Safety at Work Regulations. Then the Commission started drafting directives covering all of the possible hazards. The UK government was not keen on this approach, arguing it was for employers to identify the hazards, but they accepted the directives starting with The Chemical Agents and Biological Agents Directives, which we adopted as COSHH (single set of regulations) others then followed but as has been pointed out many time they all said basically the same thing:
- Identify the hazard
- Quantify the hazard
- Assess the risk that the hazard poses and record the findings
- apply the hierarchy of controls to adopt the optimum control
- Supervise the staff so that they follow the controls
- Train them so they understand the controls
- Maintain the controls
IMHO, the ‘gold plating’ often takes place at the employer’s end. Firstly they get obsessed with the idea of publishing risk assessments. There is no legal requirement to do this; they should record the findings. During the covid outbreak the government insisted that employers publish their so called ‘covid risk assessments’ , which was not a legal requirement and just created loads of work for no real benefit.
Because the requirement to assess risk is described in several sets of regulations employers decide to create separate documents for each and every type of risk assessment. So a cleaning firm will have one risk assessment for manual handling, one for COSHH, and one for slips trips and falls. Of course they only need one record of the findings and these should them be made into some sort of work instructions for the employees. The HSE are not interested in pages of risk assessments, they want to know, is what people actually do, things like training etc.
The final issue is the obsession with templates and table to calculate ‘risk’. This is again a waste of effort.
We don’t need to get rid of the regs, just apply them correctly. If it was ever suggested that we get rid of the regs, we would not be left with a more streamlined system, the aim would be to get rid of the system all together so that post Brexit Britain could compete on a level playing field with the likes of Vietnam and Bangladesh.