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Contractor control database
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#1 Posted : 04 August 2005 09:05:00(UTC)
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Posted By Paul L Williams Dear fellow safety practitioners I have created a control of contractors database in Microsoft access, which I am willing to pass on to other members. The system works by firstly sending out a contractors regulations to contractor, which he must read, sign and return the compliance page with a copy of his/her public liability insurance. The contractors employees who then arrive are then read out the information on the induction sheet and sign the compliance form. This information is added into the database to create an approved contractor list. Hope this is of some interest. Kind regards Paul Williams
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#2 Posted : 04 August 2005 09:42:00(UTC)
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Posted By Terry Smyth Paul I would be grateful for a copy to enhance my study material. Thanks (in advance for sharing) Regards Terry
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#3 Posted : 04 August 2005 09:45:00(UTC)
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Posted By stevehaigh Would love a copy to use and also to pass on
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#4 Posted : 04 August 2005 10:00:00(UTC)
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Posted By Bill Elliott Paul, I am about to embark on improving our contractor controls and would be exceedingly grateful for a sample copy of your database. Thanks in advance
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#5 Posted : 04 August 2005 10:02:00(UTC)
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Posted By david cairns Paul I would most grateful if you would send me a copy also. many thanks in advance. Dingbat
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#6 Posted : 04 August 2005 10:04:00(UTC)
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Posted By Patrick Guyomard Could you add me to your expanding mailing list thanks Pad
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#7 Posted : 04 August 2005 10:06:00(UTC)
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Posted By Caro M Paul, I have yet to set up any formal control of contractors in my company, it's on the list which is now so long I can't see the top anymore. However, would be grateful if you could send me a copy of your system which may give me a bit of a head start in setting up my own. Thanks
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#8 Posted : 04 August 2005 10:16:00(UTC)
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Posted By rjohn.t May I please have a copy? Many thanks John
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#9 Posted : 04 August 2005 10:45:00(UTC)
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Posted By DW Paul Would be very grateful for a copy. Thanks in advance DW
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#10 Posted : 04 August 2005 10:45:00(UTC)
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Posted By Gavin David J Rowan Hi, Could you please copy me in on contractor control database. Thanks, Gavin
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#11 Posted : 04 August 2005 10:50:00(UTC)
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Posted By Sophia masuko Paul I would be eternally grateful for a copy. Many thanks in advance. Sophia
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#12 Posted : 04 August 2005 10:58:00(UTC)
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Posted By HelenM Hello Paul, I am currently using a paper based control system, but would be grateful if you could send me through a copy of your database. Many thanks Helen
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#13 Posted : 04 August 2005 11:11:00(UTC)
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Posted By Michelle Wilson Paul, We've beeen doing quite a bit of work to update our contractor controls but our current database doesn't seem too keen on accepting safety approvals in the ASL. Please be kind enough to forward a copy of your database. Thanks in advance,
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#14 Posted : 04 August 2005 11:11:00(UTC)
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Posted By JJ Paul, Is the reading and signing of a document by a potential contractor, all that is required in order to become one of your approved contractors ?
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#15 Posted : 04 August 2005 11:16:00(UTC)
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Posted By James McAleese Paul I would appreciate a copy of your database. Thanks for sharing Regards James
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#16 Posted : 04 August 2005 11:21:00(UTC)
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Posted By Sharon Hi Paul, can you send me on a copy too, thanks.
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#17 Posted : 04 August 2005 11:24:00(UTC)
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Posted By Paul L Williams JJ, In response to your question, the answer is no. The contractor must firstly be approved by following a company procedure, which is based around HSE guidance document INDG 368 "Use of Contractors a joint responsibility" The checks undertaken before approval follow the principles listed below:- Initial assessment - Passport system - Adequate finance - Previous knowledge to the client - Experience of the type of work - Ability to complete work - Adequate insurance, minimum £5M - Competent Assessing competency - Training strategy - Safety culture - Accident statistics - Certificated licences, / scaffolders / Corgi / abrasive wheels - Portable appliance test certificates - Specialist / demolition / asbestos removal - First aiders - Safety officer / consultants - Risk assessments - Performance indicators Assessing performance - Improvement / prohibition notices received - Prosecutions - Inspections and audits, insurance led - Occupational ill health - White finger etc - Inspection of a current working site Once selected, risk assessment, methods statements are evaluated, permits issued and the work is the monitored. Good communication is vital at all stages and after the work is complete performance is evaluated. Thanks for the question. Paul
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#18 Posted : 04 August 2005 11:24:00(UTC)
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Posted By Nikki Sey Paul, It sounds just the ticket, could you please add me to you burgening mail list? Many thanks for your generosity. Nikki
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#19 Posted : 04 August 2005 11:30:00(UTC)
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Posted By Martin Harney Paul I would also appreciate a copy, thanks. Martin
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#20 Posted : 04 August 2005 11:31:00(UTC)
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Posted By Steve Whittaker Sounds really good. Please can you send me a copy. Thanks !
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#21 Posted : 04 August 2005 11:37:00(UTC)
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Posted By Liam Mc Conalogue Hi Paul, Would you also forward a copy to : liammcconalogue@fastmail.fm Cheers, Liam
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#22 Posted : 04 August 2005 11:44:00(UTC)
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Posted By J. Wright I would appreciate a copy as I have been asked to look at something similar
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#23 Posted : 04 August 2005 11:49:00(UTC)
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Posted By Andrew Beveridge Hi Paul, I would also be grateful to receive a copy. Many thanks in anticipation. Regards Andy
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#24 Posted : 04 August 2005 11:53:00(UTC)
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Posted By Jasonjg Hi Paul Though I do not need one at this very moment in time, I would be glad to put a copy in holding on my HD for future reference. Thanks in advance Jason
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#25 Posted : 04 August 2005 12:25:00(UTC)
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Posted By brian mills Could you send me a copy please Paul? regards Brian
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#26 Posted : 04 August 2005 12:27:00(UTC)
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Posted By S.Alder Would greatly appreciate a copy please. Thanks : sal@alveo.com
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#27 Posted : 04 August 2005 12:42:00(UTC)
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Posted By Shelagh O'Sullivan Paul This is also one of my current missions! Please forward a copy - I'm sure this would give me a head start. Just a thought though, I think our e-mail system blocks access attachments - anyway round this? Thanks in advance. Shelagh
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#28 Posted : 04 August 2005 12:46:00(UTC)
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Posted By Michael Griffith Hi Paul, Any chance of me jumping on the band wagon and having a copy please? Cheers, mick.
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#29 Posted : 04 August 2005 12:50:00(UTC)
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Posted By Jeff Manion Would like to view the control data base. JNM
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#30 Posted : 04 August 2005 12:52:00(UTC)
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Posted By Paul Docherty Paul, Can you add me to your list, Thanks in advance Paul
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#31 Posted : 04 August 2005 13:04:00(UTC)
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Posted By Ian Close Paul, Could you please send me a copy, it would be useful to compare and contrast with present controls that are in place, Cheers IC
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#32 Posted : 04 August 2005 13:14:00(UTC)
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Posted By Mark Simmonite Paul Excellant idea, I already have a simular procedure but would like to look at your form. Regrads Mark
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#33 Posted : 04 August 2005 13:37:00(UTC)
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Posted By Mark Talbot Paul, I am looking at this issue too, but does the contractor need Access skills, or is it easy to use? In short, could I have a copy to look at too please? Thanks. nice timing Mark
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#34 Posted : 04 August 2005 14:01:00(UTC)
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Posted By Willer Paul I would be very greatful if you could pass on a copy to me. paul@aagelectrical.com Thank you Paul
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#35 Posted : 04 August 2005 14:02:00(UTC)
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Posted By Willer Paul I would be very greatful if you could pass on a copy to me. paul@aagelectrical.com Thank you Paul
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#36 Posted : 04 August 2005 14:06:00(UTC)
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Posted By Mark Simmonite Paul and Mark I find it overcomprehensive and placing too much emphasis on the contractor to identify hazards. Nor do I believe that by this declararion you can indemnify your company in respect of the contractors neglect. However I thank you for sharing this information. Best Wishes Mar.
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#37 Posted : 04 August 2005 14:10:00(UTC)
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Posted By G. Levers Hi Paul, Can I trouble you for a copy too! Many thanks, Gary
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#38 Posted : 04 August 2005 14:19:00(UTC)
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Posted By Paul L Williams Mark, Thanks for your comments. I initially created the database to enable the engineering manager to manage a list of approved contractors. The company regulations sent to the contractor shows the standard that we have set as a minimum. You may think that they are "overcomprehensive" as you say, but believe me they are the standard we audit against and if the contractors employees are found to be in breach, then depending on the severity they are warned or removed from site. Our insurers are very happy with the standard and we have never in my 13 years at the site suffered a contractor reportable LTA. I hope it stays that way. Paul
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#39 Posted : 04 August 2005 14:20:00(UTC)
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Posted By stephencarey love a copy if it is available
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#40 Posted : 04 August 2005 14:50:00(UTC)
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Posted By MichaelM Paul Do you think this be beneficial to run in tandem with a permit and authorisation to work system that I have developed? Michael
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