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Posted By mainman
What must organisations do in order to meet the legal requirements where employees use their own cars for business.
We have company car drivers and also both essential and casual car users, essential car users get an annual allowance where by casual do not but get a higher mileage rate per mile.
We already check driving licences, business insurance and MOT's on an annual basis.
Should we be doing more - are we liable
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Posted By A Campbell
Mainman,
Why don't you consider discussion with your insurance broker who may help in any other areas to consider.
In addition... have you a mobile phone policy whist driving on company business... this can apply to employees whilst driving on company business and advise on personal use?
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Posted By grim72
Likewise you may need to display a no smoking sign in the car.
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Posted By Francis E S Hone
You may want to have.
A driving policy (plan brakes into the journey)
A use of mobile phones policy (do not use on the move even hands free)
A risk assessment
A breakdown policy / procedure
There are lots of things to consider if people are driving for work they can be at risk from others,a risk to others & themselves if they don't drive safely. as there employer you have responsibilities
Regards
Frank
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Posted By T Birchall
It looks like you are looking for more information on the "minimum level of compliance" mainman. It looks rather reactive.
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Posted By T Birchall
Sorry, I missed Frank's very helpful response.
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Posted By Clare Gabriel
It is all about duty of care but as a minimum you need to check licences at least annually, check insurance to make sure the employees have business use. Look at the mileage they do and prepare guidelines on standard of maintenance. If employees recevie a car allowance you have a little more clout.
Policies and procedures will reflect the nature of your business and other posts have listed the sort of thing.
We have recently taken on a company called Masterlease to support us who have a really good online risk assessment tool, online policies you can download and tailor make to fit your company. They also do licence checks with the DVLA.
Email me if you want their details
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Posted By mainman
It is NOT reactive nor am I looking for a "minimum standard".
If you cant help then "dont post" - "jobs worth" safety people strike again! I wonder why some of you get a such bad name?
All I required was a little guidance on this subject, before someone gets hurt, but some safety people think "knowledge is power" - get a life and start to help people - thats your job isnt it !
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Posted By T Birchall
Health and Safety is everyone's job.
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Posted By mainman
I know that ! but some safety people are very helpful and some just "think" they are clever.
In my lengthy experience the latter and usually the ones that cant do the job !
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Posted By T Birchall
Frank and Clare have answered the question now.
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Posted By Martin Mulholland
Mainman,
Heres a list of topics that you can establish "Arrangements" for:
BREAKDOWN ASSISTANCE
Motorway Breakdown
Non-Motorway Breakdown
CONTRACTORS AND SUPPLIERS
DISCLOSURE OF INFORMATION
DRIVER DISTRACTIONS
Use of Mobile Phones
Eating, Drinking and Smoking
Use of Satellite Navigation Systems
DRIVING AND REST PERIODS
Journey Planning
Overnights
EMPLOYEE VEHICLES
ENVIRONMENTAL IMPACTS
FINES AND CHARGES
FIRST-AID
FITNESS FOR WORK
Alcohol
Drugs
Eyesight
Medical Conditions
Tiredness
LICENCES
Driving Licence
Operator Licence
LOADING AND UNLOADING
ROAD TRAFFIC ACCIDENTS (RTAs)
Driver Obligations
Company Obligations
PARKING AREAS
SECURITY
SMOKING
No Smoking
No Smoking Signs
VEHICLE FIRE PRECAUTIONS
VEHICLE INSPECTION AND MAINTENANCE
Inspections
Maintenance
VEHICLE INSURANCES
VIOLENCE
MONITORING AND REVIEW
Hope it helps
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Posted By andrew morris
Hi there,
also try RoSPAs website for some freely downloadable information on driving for work responsibilities. I found them useful.
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Posted By dave marshall
hi
part of my role is to cover various site visits my mileage averages 880 miles per month we recieve 40p to the mile, however i have just forked out £280 for repairs does my employer foot the bill????
cheers
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Posted By Martin Mulholland
Dave,
The 40p per mile allowance usually includes fuel, wear and tear and depreciation. This comes to £352 for the month leaving you with £72 - happy motoring!
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