Rank: Forum user 
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We have several staff events a year. Most of them are at a public venue, for instance the next one is at a music venue with an alcoholic license. What sort of checks or measures should we be putting into place when we fund a night out such as this? Is it sufficient to book with a venue holding relevant licenses or should we be analysing the venue's risk assessments and carrying out our own? Many thanks
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Rank: Super forum user
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Is this company funded jolly where people are expected to attend? If so then it is part of your undertaking and I suppose you should do all those sorts of due diligence things to make sure the venue is safe etc. On the other hand if it a post work drinking session and people allowed to avoid it and go home with cup of coca and a decent book don’t worry about and go with the flow.
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Rank: Super forum user
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Rach, there is always the risk of turning into the Fun police with these things. If it is a work event it it prudent set a few controls in place:
Ground rules as to behaviour- it is your companies repution that will suffer if it turns into a boozy free for all
Make sure that there are contact numbers for taxis etc available so that there is no reason to drive under the influence.
keep an eye on Young people or other vulnerable people.
I dio know people who do this as a Risk assessment, however they present it as a light hearted handy set of guidelines.
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Rank: Forum user
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We do regualr company sponsored events and activities. My opinion is that if it is company sponsored then you have some form of duty of care. Check that the relevant service provider has insurance and risk assessments if it's an activity such as rafting or go-karting etc and do a simple risk assesment which includes both yours the providers controls as necessary. Don't make a big deal of it but be satisfied that if something happens you can say you have taken appropriate steps. It isn't that time consuming in reality. If alcohol is involved it pays to make it clear that a cetain level of behaviour is expected. Easy to say it isn't necessary for these types of event as it's not necessarily H&S related in everyones book but unfortunately the claim culture drives it along. Better safe than sorry.
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Rank: Forum user
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Great thank you. I am of the same feeling as here. We pay for the events but they are optional. Taxi's are available at the end of the night. Our hods ask me to get involved in risk assessments but I feel almost like that's getting more involved than need be if it's just food and drinks. We do put out announcements about conduct etc so we will continue to offer gentle advice and ensure the venues have relevant licenses and insurance.
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