We book external venues for a small number of industry conferences (but are not professional conference organisers) and normally have only limited access to the venue before the event.

Clearly, we need to ensure there are no trailing cables, that people can't fall off the stage, that the venue has done a fire risk assessment and point out to the audience where the fire escapes are and make sure that stands do not block exits etc.

But what would you include on a simple checklist on the risk assessment for the running of a conference for say 250 people? This must be a common enough occurence but the main stuff on the internet appears to be aimed at major events and venues (crowd control, security and ejection policy is hardly relevant to a professional audience!). Is there any guidance out there?


Thanks

Ian

Gibson.

Are the venues you use routinely used for conferences?
If so ask then what risk assessments they have in place and what you have to do to comply with those, and what responsibilities are your alone. You may find you don't have to re-invent the wheel.

Brian