There lies your problem - daily/weekly reports tend to get 'filed' - initially they do get read, but after time the 'reading' gets shorter and the 'filing' gets quicker. No template is going to prevent this For urgent matters, nothing beats walking into the bosses office and saying "you know my job is to keep you out of jail, well .........." I have always found this most effective [and whatever your job description says - your boss really does think you are there to keep him out of jail, even if he doesn't admit it]

Interesting to find out how H&S issues are put onto the board meeting minutes... that is a good way to confirm that it actually happens (another get out of jail system) if so how is the information passed by who and who is assigned to action? At the end of the day the safety management structure should have this in place if 1 form or another?

I agree with the knock on the door methodology but you often still get the in one ear out of the other scenario. I find it best to mention it them, then have it as an agenda item or discussion point at the next meeting. Therefore it is in writing (A bit of back covering exercise). If requirements are not acted upon then a non conformance / non compliance report is raised; this ramps it up slightly as justification of action or non action is required to be recorded. I have this process written ito thwe OHSMS manual, which all managerial personnel are required to read and sign that they have understood the contents. Obviuosly the above is very much dependant upon the urgency of the situation. Hope this helps.