Record retention - DSE Assessments Options  Watch this topic  Print this topic » Normal Threaded

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hopeful		#1 Posted : 04 March 2011 15:50:24(UTC)
Rank: Super forum user		Sorry if this has been asked before but how long should a company keep DSE assessment records for. We currently complete these every 2 years for all staff (over 4000) and it has been suggested that we retain these for 40 years which seems to me to be excessive and would result in a paper mountain somewhere. Thank you for your thoughts in advance
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Clairel		#2 Posted : 04 March 2011 15:55:50(UTC)
Rank: Super forum user		The 40 yrs for record keeping applies to occ health records only. A DSE assessment is not an occ health record. Technically you only need to have the current one (same as for other types of RA's). I'm sure many companies have a different actual policy though.
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MB1		#3 Posted : 04 March 2011 16:51:06(UTC)
Rank: Super forum user		hopeful you may want to also dicuss with your insurance provider who may have an interest with records?
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Ron Hunter		#4 Posted : 04 March 2011 23:37:31(UTC)
Rank: Super forum user		4000 Users! An on-line self-assessment tool is a bit of a "must have" then!
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hopeful		#5 Posted : 07 March 2011 08:38:48(UTC)
Rank: Super forum user		Ron - we can but hope to get it on line but no hope on the horizon at the moment! Thanks for the responses, my thoughts exactly regarding length of time
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sean		#6 Posted : 07 March 2011 08:47:02(UTC)
Rank: Guest		Shouldn't DSE Assessments be carried out every 12 months?

Andrew W Walker		#7 Posted : 07 March 2011 09:18:51(UTC)
Rank: Super forum user		Three years is our policy. Only for the fact that it shows continual assessment.
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sean		#8 Posted : 07 March 2011 09:49:11(UTC)
Rank: Guest		They say that you learn something new every day, today I have learnt that DSE assessments do not have to be completed every 12 months, they only need to be completed on a regular basis or if there is a change to your workstation, or finally if the employee flags up a problem.

Ron Hunter		#9 Posted : 07 March 2011 11:06:46(UTC)
Rank: Super forum user		Seems to me you should have no problem at all in developing a business case for using an on-line assessment tool (inter- or intranet based). Keeping tabs on all of this must be a nightmare and a serious drain on resources.
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