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#1 Posted : 30 October 2003 14:07:00(UTC)
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Posted By Steve Wood
A client has requested a copy of the report for an accident that occurred whilst we were working for him (although not on his premises), which turned into a 3-day RIDDOR.

I wouldn't have had any problems previously, but after the recent Data Protection discussions (and the new reporting books that don't leave details on view for others) I'm now wondering how much I can tell him before putting us (and/or the IP) in an awkward(?) position.

Is this a real issue, am I mis-understanding something (perhaps them being our company's "employer" solves the problem?), or have I just got the wrong end of the stick?! (it wouldn't be the first time!).

Any comments welcome!






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#2 Posted : 30 October 2003 16:37:00(UTC)
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Posted By Sean Fraser
Steve,

there is no reason why you cannot give your client a version that has sanitised out the personal details - after all, the client cannot reasonably argue they need that info (wehat purpose would it serve?).

They are probably more interested in why it happened, not to whom. It is a reasonable request in my mind although I noted you said it didn't happen on their patch, so you might want to find out why they want to know.

There is often a mistaken fear to admit accidents to clients as we feel it might demonstrate our failure to apply safe systems - not the case. What the client is more interested in is not the fact that it happened, but why, and what has been done since to prevent it recurring.
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